My hotel has a free wedding planner, why should I hire you?
When planning your wedding, do you want someone who works with the hotel’s best interest in mind or yours? Hotel planners are great people and they do a good job (I know, I was one!), but when it comes down to it – they are on the company payroll. Their job is to make sure you have a great time, but their bottom line is to make the hotel money.
When you hire an independent planner, you are hiring an advocate who’s dedicated to making sure that your wedding is exactly what you want while staying within your budget. We’ll let you know if there is a less expensive way to go, we’ll bargain hunt for you, tell you what your alternatives are and offer innovative ideas. Additionally, there is often a high rate of turnover in the hospitality industry, particularly in the islands. The hotel planner you are working with simply may not be there when your wedding date rolls around. Even with the best of intentions, small details can be missed when passing the baton to a new employee. So, if you are planning anything more than a very simple affair – consider hiring an independent planner who works for you!
Because we all know… nothing in life is truly free.
Will you stick to my budget and not push me in the direction of things I simply can’t afford?
ABSOLUTELY! This is your wedding – you are the boss. We’ll guide you to the appropriate venues and service providers that fit within your budget.
Can you tell me the best and most original locations on St Croix that would be suitable to my wedding size, style and budget?
We sure can! We live here and have worked with most of them. Yet, we’re always looking for new and unique spaces. Since we are here in the Virgin Islands, we also know what venues are in areas under construction or need work – the little things that are hard to know from a website or brochure.
Will you read over the vendor contracts for me? What are some common traps to look out for?
The islands are funny. Most people move here to get away from contracts and mainstream business red tape, others are local businesses that are used to doing business with a smile and a handshake. You’ll find that in the Virgin Islands many vendors are trusting and laid back, so they just don’t have contracts. However, contracts give you peace of mind that all parties understand the expectations, payment structures and responsibilities. For this reason, we have created our own service agreements that we fill out, review with you and have vendors sign. In this way we ensure that YOU get exactly what has been agreed upon and for the price negotiated. If a vendor has a contract of their own, we go through it with a fine tooth comb to ensure that your best interests are met.
Can you create a timeline that tells everyone involved in the planning process – vendors, members of the wedding party, bride and groom, families – what to do and when to do it?
Without a doubt! It’s actually one of the first things we’ll work on with you. Timing is everything. We make that our job so that you and your bridal party can relax and enjoy the islands. We sweat the small stuff so you don’t have to. Our goal is for you to be a guest at your wedding.
Will you counsel us on wedding etiquette matters and alert us to hot trends on the horizon?
Most certainly! This is the part we really love. Each wedding is a unique expression of your new life together and we love to be a part of it. We’ll advise you on the newest trends, hottest websites and helpful resources.
Will you coordinate delivery, arrival and set up times with the photographer, florist, musicians, caterer or banquet manager, etc?
This is a vital part of the coordination process. There are various nuances related to deliveries… is a particular vendor known for being on time? What kind of frosting is on the cake – should it be delivered to the venue just before the reception, or is there refrigeration available at the venue? Do we need to count all the rented glasses before the delivery truck leaves? (YES!) We highly recommend including onsite coordination as part of your contract.
For the day of the wedding, will you be willing to oversee the entire event by supervising vendors, troubleshooting emergencies and soothing nerves?
You betcha! Again, our job is to concentrate and stress over every little detail so that you don’t have to. You should be a guest at your wedding and leave the worrying to us – this is your day!
Will you be willing to step in as our advocate, conveying our visions and desires to vendors when we don’t feel up to the task?
We consider ourselves an extension of you. We check, double check and go back one more time to make sure that everything is in place just as you expect it to be. We have no problem going the extra mile to ensure that your expectations are met. We settle for nothing less.